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Corporate Governance

Our goal is, to achieve the standard of best practice in Corporate Governance.

There are some aspects of the APPMA that set it apart form other organisations.

  • The APPMA was founded to provide for some of the common needs of its members
  • A major motivation for the foundation of the APPMA was the need for an affordable exhibition which has become a reality with AUSPACK
  • In most cases APPMA members are in direct competition with each other
  • There are no paid directors or direct employees of the APPMA
  • All APPMA directors are also APPMA members
  • At the forefront of Corporate Governance are the issues of transparency and accountability
  • The APPMA’s “customers” are also the APPMA’s “stakeholders”

Since its inception, the management of the association, (with these and other items in mind, together with the application of accepted ethical standards), has established the APPMA’s Corporate Governance regime.

APPMA Corporate Governance comprises:

  • The articles of association which form the legal basis of the APPMA
  • The “Objectives” – a statement of the goals and aspirations of the association.
  • A set of procedures for the operation of the association
  • Code of conduct for directors

Objectives:
The association is a voluntary non-profit organisation of Australian companies that manufacture and/or import packaging machinery and provide related goods and services,

The Australian Packaging and Processing Machinery Association was established in 1983 and incorporated on November 8, 1990 under the National Companies and Securities Commission as a Company Limited by Guarantee.

The objectives for which the Association is established are:

  • To control, promote, integrate and foster participation and development at all levels of the packaging machinery industry in Australia.
  • To serve as a professional institute
  • To advance the science and technology of packaging and packaging machinery
  • To encourage and promote the study of packaging and packaging machinery technology
  • To promote and encourage a suitable Code of Ethics for members
  • To organise and conduct exhibitions, seminars and educational facilities
  • To promote and encourage the use of standards of packaging and packaging machinery
  • To act on behalf of Members of the Association in dealing with Governments
  • To bring to the attention of potential clients, the benefits of dealing with members
  • To liaise with similar organisations in Australia
  • To contribute to the activities of the world body, the Confederation of Packaging Machinery Associations

Member companies are encouraged to work together to solve problems, engage in joint activities and contribute to the Association website; all of which are designed to improve the knowledge of the industry among its many markets

Procedures for the operation of the association cover the following areas:

  • Meetings
  • Financial
  • Requirements of sub committees
  • Intellectual Property
  • Dealings with subcontractors
  • Reporting to members

Procedures for the operation of the association:

  • Meetings

Formal Management meetings are held in accordance with the rules set out in the articles of association. These comprise Board meetings (most often held monthly) as well as an Annual general meeting. At the AGM usually half the board retires in rotation to ensure continuity is maintained

In addition, the association holds informal meetings for the benefit of members. Due to the geographical spread of members, these informal meetings are usually alternately held in Sydney and Melbourne. – In “Auspack years” there is also often an informal meeting held in Brisbane

Committee internal communications may contain confidential or sensitive information. It is the responsibility of each committee member to not disclose information to other parties without first ensuring that no sensitive material is included.

From time to time, the APPMA acquires information about members or people on our mailing lists that potentially could be subject to privacy legislation. Committee members and subcontractors who need to access this information are charged with ensuring it is safeguarded in accordance with the privacy act, and only used for the purpose(s) for which it was obtained

  • Financial

The committee is responsible for the financial health of the association. The committee must assure itself that that all income is appropriately gained, that all expenditure is responsibly made, properly accounted for, and that all associated issues of transparency and accountability have been addressed.

Further, the committee is responsible for ensuring that accumulated funds are safeguarded and that programmed expenditure is according to budget.

The committee relies on the treasurer to maintain the day-to-day financial control of the association and to prepare operating budgets etc etc.

The Association is funded by Members subscriptions and the conducting of the internationally renowned packaging machinery exhibition, Auspack.

  • Requirements of sub committees

Subcommittees are established by the Chairman to assist in the distribution of workload of members of the committee. Some subcommittees are established for specific short-term projects and others exist to ensure the proper maintenance of ongoing association activities.

The chairman both appoints a committee member to head a sub committee, and ensures that the tasks assigned to the subcommittee are clearly enunciated. The sub committee meets as appropriate, keeps records of its meetings, and reports the results to the committee. When necessary the subcommittee makes recommendations to the committee for endorsement, concerning actions that the association should take.

  • Intellectual Property

The subcommittees, and through them the committee itself, generate the action plans which when implemented enable the association to function. In all their endeavours, they are generating the intellectual property that, aside from cash reserves, is the main asset of the APPMA. All committee and subcommittee members are equally charged with the responsibility of safeguarding these assets.

In particular, all committee members must exercise appropriate care to safeguard APPMA’s intellectual property when discussions take place in front of guests or invitees to any APPMA meeting or other function.

  • Dealings with subcontractors

Subcontractors, of necessity, have to be privy to some decisions taken by the committee or subcommittee. Consequently, subcontractors possess APPMA intellectual property. Subcontractors must be made aware that the intellectual property that they generate both during their attendance at meetings and in fulfilling work requests of the APPMA, remains at all times the property of the APPMA. Furthermore, the subcontractor is charged with the same responsibility as any other committee or subcommittee member with regard to the responsibility of safeguarding these APPMA assets.

Subcontractor’s activities are subject to the same rules of transparency and accountability as applies to individual committee members and to the committee as a whole

  • Reporting to members

The committee reports from time to time to the members on the progress of the associations activities. These reports are made so that the elements of transparency and accountability of committee actions are self evident to the members. It is understood that some aspects of intellectual property cannot be broadcast to members in an uncontrolled way as this may compromise an asset of the association.

Code of conduct for APPMA directors:

  • A director must act honestly, in good faith and in the best interests of the APPMA as a whole.
  • A director has a duty to use care and diligence in fulfilling the functions of office and exercising the powers attached to that office.
  • A director must use the powers of office for a proper purpose, in the best interests of the APPMA as a whole.
  • A director must recognise that the primary responsibility is to the APPMA members as a whole but should, where appropriate, have regard for the interests of all parties associated with the APPMA
  • A director must not make improper use of information acquired as a director
  • A director must not take improper advantage of the position of director
  • A director must not allow personal interests, or the interests of his company, or the interests of any associated person to conflict with the interests of the APPMA
  • A director has an obligation to be independent in judgement and actions and to take all reasonable steps to be satisfied as to the soundness of all decisions taken by the board of the APPMA
  • Confidential information received by a director in the course of the exercise of his directorial duties remains the property of the APPMA (from which it was obtained), and it is improper to disclose it, or allow it to be disclosed, unless that disclosure has been authorised by the APPMA, or is required by law.
  • A director should not engage in conduct likely to bring discredit upon the APPMA
  • A director has an obligation, at all times, to comply with the spirit, as well as with the letter of the law and with the principals not only of this code but also the other components of the APPMA’s Corporate Governance regime.